District Manager - AP-104 Mobile Medical Unit
JOB DESCRIPTION:
1. JOB TITLE: District Manager
2. REPORTS TO: Regional Manager
3. SUBORDINATES:
a. Operations Executives
b. Driver cum Support staff
c. Data Entry Operators
d. Lab Technicians
4. WORK PLACE & SCHEDULE: The place of work would be at respective District Head Quarters. The work timing is 8 am to 4 pm, 6 days in the week, Sundays off/Weekly Offs as per the work plan communicated by The Regional Manager. In case if required he/she should be available 24/7 * 365 days in a year.
5. TRAVEL: District Manager position would involve extensive travel across all Mandals in the districts for supervisory purposes. Should be available for any Mandal/District level meetings as and when required. Needs to travel to vehicle service points for monitoring and quality check of MMUs Operations at village level.
6. REGISTERES OWNED:
· Staff database
· District & Mandal Level official contact details
· Assets Register
·Beneficiary Detail Register
·Lab Test Records
· Medicine & consumables stock register
· Service Process Manual
· Fleet records like MMU log sheets, camping schedules, Breakdown & Service registers & MMU KMPL, accidents and insurance claim registers.
7. TA & DA: Not applicable for day-to-day duty. In case of any travel within the district or to Regional Head office or State Head Quarters for meetings & monitoring visits (as per approval from Regional manager) The District Manager is entitled for TA & Hotel expenses as per company travel policy.
8. JOB FUNCTIONS:
| Category | Description | ||
| ASSETS & EQUIPMENT | Assets & equipment custodianship | ||
| PEOPLE MGMT | Staff leadership, welfare, Team Training and performance management. Arrangement of ADHOC staff (Drivers, DEOs & Lab Technician) in the MMUs as and when required. | ||
| FINANCIAL MGMT | Should maintain records of ADHOC resources utilized in the district and should communicate & coordinate with HR Department through Regional Manager for payment of such ADHOC payments. | Management of Cash book for advances released from the Accounts Department. | Timely submission fuel, travel and other petty cash expenses with in 7 days of such expenditure to accounts department with due approvals from The Regional manager. |
| INFORMATION & COMMUNICATION | Supporting Regional Managers in District & Mandals level Government official liaison, reporting RM as appropriate. Service reports to Regional Head-Headquarters on daily basis. | ||
| COMPLIANCE | District/Mandal level Clinical and service process accountability, compliance and improvement | ||
| SUPPLY CHAIN | Ensuring supply of required quantity of Medicines, Lab and medical consumables to all MMUs in the District of his District jurisdiction. |
10. EQUIPMENT PROVIDED: The District Manager is responsible for all MMUs, Medical and Non-Medical equipment installed or provided for smooth operation of MMUs in the District. He will be the custodian of all equipment (IT & Non-IT) provided by the State HQ.
11. CRITICAL AREAS IN JOB: Meeting Key Performance indicators of the project at District Level, Government relations, Communication and interpersonal skills, Clinical services accountability, MMU custodianship, Manpower management & team skill development.
12. GRIEVANCE RECORDING: Regional Manager @Regional Headquarters & State Program Head at State Headquarters.
13. DISCIPLINARY COMMITTEE: As per instructions from HO
14. SUBSTITUTE POSITION IN CASE OF ABSENCE: Adjacent District Manager will be deputed by The Regional Manager on temporary basis. If any District Manager is absent for duties without proper notices/ communication to Regional Managers, then such District Manager will be liable for suspension/ disciplinary action as per company HR Disciplinary procedures.
KEY PERFORMANCE INDICATORS FOR DISTRICT MANAGER:
| Sr No | Performance Matrix | Target | UoM |
| 1 | Average No of camps to be handled | >24 | Per MVU/Month |
| 2 | No of Villages to be covered | >/= 48 | Per MVU / Month |
| 3 | Average treatment (Preventive / Curative) | >1450 | No of patients served |
| 4 | Continuity of Services | >99% | Zero un-serviced camps |
| 5 | Average Lab Tests (500 – 700 Patients) | 100% | As per the list |
| 6 | Log books and records keeping | 0 | Number |
| 7 | Non-Functional equipment | 0 | No of instances should be Zero |
| 8 | Accuracy of performance report | 100% | Percentage |
| 9 | Ensuring Support staff Availability | >98% | Percentage |
| 10 | Ensuring timely submission of Monthly reports to Regional Managers | 100% | Before 2nd of consecutive month |